Talent SummonerRecruiting Software Renewal Checklist
Copy this renewal checklist to compare a recruiting contract, actual use, quote changes and accountable next steps.
By Derek Chau · Published · Updated · in Tools & Pricing
A recruiting software renewal should compare the next contract with observed use and the workflow still required. It is not a broad price comparison or a seat audit. Use recruiting software TCO for that comparison and the seat utilisation audit to reconcile paid access.
Copyable renewal record
| Field | Record |
|---|---|
| Product, plan and contract reference | |
| Current term, notice deadline and auto-renewal date | |
| Current supplier total for the comparable period | |
| Renewal quote, currency, tax and quote-validity date | |
| Billable unit, quantity, allowance and overage rule | |
| Actual workflow, use evidence and report date | |
| Required modules, access and integrations | |
| Discount, expiry, minimum term and downgrade rule | |
| Export, retention and exit questions | |
| Decision: renew / change tier / replace / pause | |
| Decision owner, approval and next review date |
Keep an answer unknown until the order form, usage report or named vendor response supports it. Compare current and renewal totals for the same period. Do not use a public price as evidence of your renewal rights, export terms or support entitlement.
Run the renewal meeting
| Check | Evidence | Stop condition |
|---|---|---|
| Contract | Order form and notice clause | Deadline or auto-renewal date is unknown |
| Usage | Dated report and workload | Quantity cannot be tied to actual work |
| Quote | Like-for-like total and units | Cadence, tax or add-ons differ without explanation |
| Alternatives | Required workflow and hand-offs | A claimed replacement has not passed acceptance |
| Exit | Export and retention answer | The team would be unable to leave safely |
Talent Summoner's pricing provides current product terms for role-based sourcing, not an ATS renewal benchmark. Recheck it on the decision date. Use the contract exit checklist if replacement is selected.
What should I check first at renewal?
Check the notice deadline, auto-renewal date and current comparable supplier total.
What if the vendor will not provide a usage report?
Record the gap as unknown, name an owner and do not use unsupported usage to justify the renewal quantity.